Start with the vehicle details that shape the quote
A proper quote starts with the basics: make, model, year, body shape, paint condition and what you want done. A full colour change on a hatchback is very different from a partial fleet wrap on a bakkie, and a van with rear windows or roof access needs different preparation. If there are stone chips, old decals, paint fade or previous vinyl left behind, we need to know that upfront because it affects labour and material use.
For fleet work, we also look at unit numbers, trailer sizes, number of doors and whether the vehicles can be booked together. That helps us plan production and avoid delays. If you are in Sandton, Midrand, the East Rand or Pretoria, it helps to tell us where the vehicle will be dropped off and whether you need collection back at a branch area or at our Kya Sand studio.
- Send clear photos in daylight: front, back, both sides, roof and close-ups of damage
- Confirm the service you need: colour change, branding, PPF, tint, interior wrap or wheel refurbishment
- Tell us if the vehicle is a daily runner, work bakkie or a fleet unit that must stay in service
Approval is where the schedule really starts
Once the quote is accepted, we move to artwork approval or a final specification sheet. For branded vehicles, this includes logo placement, contact details, colour match and the final layout on each side of the vehicle. For colour changes and protection films, approval is more about finish type, coverage areas and any trim that must stay visible. It is worth checking spelling, phone numbers and email addresses carefully before sign-off, because even a small error can become a costly reprint.
We also confirm what is included in the job so there are no surprises later. That may cover surface preparation, de-badging, wrap removal, tint levels and aftercare support. If your business has a brand standard across multiple vehicles, keep one point of approval internally so the process does not get stuck between departments or branch managers.
- Check that names, numbers and website details are correct before approval
- Ask for the finish type and coverage areas to be listed clearly
- Keep one person responsible for the final sign-off
Lead times depend on bay space, material and preparation
Lead times are not only about how busy the workshop is. They also depend on the type of job, the size of the vehicle and whether preparation work is needed before the wrap starts. A clean panel van with a simple colour change may move faster than a fleet of mixed vehicles that need artwork changes, panel repairs or wrap removal first. In Johannesburg, weather and traffic can also affect drop-off times, especially when drivers are coming in from the highway side or across town during peak hours.
In practical terms, a booking plan should allow for design approval, queue time, installation and a final inspection. Coastal humidity in Durban can change handling and drying conditions, while dusty sites around Gauteng mean vehicles often need a more careful wash-down before fitting. During load-shedding, we also plan around work that needs lighting, heat, or extra drying time so your vehicle is not left halfway through a stage it cannot complete.
- Book earlier if you need multiple fleet units done together
- Allow extra time for old vinyl removal or paint correction
- Plan around school runs, deliveries and month-end fleet pressure
How to plan collection without disrupting your business
Collection planning matters as much as the installation itself. If the vehicle is part of a sales route, service team or delivery schedule, we help you choose a handover slot that keeps your operations moving. Some clients prefer early drop-off and late afternoon collection, while others need vehicles split across several days so the team can keep working. For larger fleet projects, one vehicle can be released while the next is being prepped, which keeps the line moving and avoids a long stoppage.
Before collection, we run through the finish, point out any care notes and confirm that the wrap or film has settled correctly. If wheel refurbishment or interior restyling is included, we check those areas as well. This is also the time to talk about first wash timing, parking in shade and what to do if a edge lifts or a tint issue appears after a few days. A quick handover now saves calls later.
A simple booking checklist for business owners
Many delays come from missing small details rather than the job itself. A vehicle can be ready for installation, but if the driver has not removed toll tags, roof racks, tow ball covers or secure cargo, the work cannot start cleanly. For fleet branding, it helps to check that all units have the same trim level and body style, because mixed specs can affect alignment. If you are working with a municipal or corporate requirement, ask for any site access or booking forms well before drop-off.
Use this checklist before you book:
- Vehicle registration, make, model and year
- Current mileage and paint condition notes
- Service needed and preferred finish
- Deadline for handover or launch
- Collection contact and backup number
When all of this is ready, the booking moves faster and the workshop can set the job up properly from the start.
What local clients in Kya Sand and beyond usually need
In Kya Sand and across Johannesburg, many bookings come from companies that cannot leave vehicles idle for long. A plumbing firm may need one bakkie wrapped over a weekend, while a retail business may book several delivery vans at once before a campaign launch. In Sandton, clients often ask for a cleaner branded look that still suits executive parking. In Midrand and the East Rand, practicality usually comes first: durability, easy cleaning and materials that hold up to daily use. Pretoria clients often want the same schedule discipline, especially when multiple drivers share the same vehicle pool.
That is why booking your wrap well in advance gives you better control over timing, approval and collection. It gives us space to prepare the panels properly, keep the finish consistent and hand the vehicle back when you actually need it. If your fleet has different vehicle types, or you want to combine wrapping with tinting or PPF, we can phase the work so your vehicles are not all off the road at the same time.
